Access the Toolboxes Section:
Log in to your BuildPass account.
Once logged in, navigate to your project overview on the left-hand side.
View Existing Toolboxes:
Scroll down to find the "Toolboxes" section.
Here, you can see a list of all the toolboxes that have been run in the past.
Create a New Toolbox:
To create a new toolbox, click on the option to create a new toolbox.
Fill in the following details:
Toolbox Time: Set the time for the toolbox (e.g., 1 p.m.).
Toolbox Type: Choose between "Regular," "Incident," or "Other."
Agenda: Describe what the toolbox will cover, such as "Safety on Site."
Attach Files: If necessary, add any relevant files, like site safety documents.
Distribute the Toolbox:
After filling in the toolbox details, click the "Distribute" button.
Choose the audience to distribute the toolbox to:
Options typically include those signed in today, inducted with the project, and all workers.
In this example, select "those signed on today."
Click "Submit" to send out the toolbox notification.
Notify Attendees:
Once submitted, attendees will receive a notification about the upcoming toolbox at 1 p.m.
Run the Toolbox Meeting:
When the scheduled time arrives, access the toolbox and click "Run."
During the meeting, you can take notes and discuss the topics outlined in the agenda.
Mark Attendance:
After the toolbox, mark the attendance of attendees.
You can see the list of attendees, including subcontractors who were invited earlier.
Mark their attendance by selecting "Yes" next to their names and click "Save Attendance."
Adding Late Attendees:
If someone not originally invited attends the toolbox, you can add them to the attendance list after the meeting.
Generate a QR Code:
Click "Save Toolbox" to complete the toolbox meeting.
You'll receive a QR code.
Share the QR Code:
Share the QR code with all workers. They can scan it to automatically add themselves as attendees.
Alternatively, you can copy the link and send it to them or download the QR code.
Review Toolbox Details:
Access your toolbox overview to see details like the date and time, creation date, agenda, notes, and attendees.
Attach any additional files or review activity related to the toolbox.
Adding Attachments Later:
If you need to upload additional materials or handwritten notes, you can do so even after the toolbox.